Skip to main content

Welcome to

An Affair To Remember By Marci, LLC ........ (954) 306-5999

Home
Invitations
Holiday & Occasion Cards
Stamps
Favors & Accessories
Yarmulkes
Confections
Baby Stuff
Fun Touches
Helpful Tips
About Us
Contact Us
Site Map
Member Login
HELPFUL TIPS

 

WHEN TO ORDER

     ·          We recommend ordering invitations 5-7 months prior to your event date.  By ordering them far enough out, this will allow sufficient

              time to proofread, make any necessary changes prior to going to print, print, production, shipping, assembly (if available),

              addressing (if you use a calligraphy service, allow one to three weeks minimally for this service), stamp and mail all with enough

              time for your guests to receive them six to eight weeks before the event date (ten weeks if guests are coming from out of the

              country).

     ·          Invitations can roughly take approximately 3-12 weeks after final approval of proof depending on the degree of customization, not

              including shipping time.

 

WHAT AND HOW MUCH TO ORDER

     ·          Consider ordering 25-75 additional invitations and envelopes to allow for addressing mistakes and last-minute additions of guests

     ·          Remember to tuck away mementos for yourself, your fiancé’s mother and your mother.

     ·          Order all enclosures (i.e. reception card, response set, thank you/informal notes, direction cards, accommodation cards, etc..)

     ·          Order favors and accessories

     ·          Consider ordering self-sealing envelopes.  They are available with some invitations at a minimal charge, but save time and effort

              when mailing your wedding invitations.  Simply uncover the self-adhesive edge by peeling off the protective strip and press closed. 

     ·          Remember, it is far less costly to order the additional with the original order.  Once an order has been placed, it cannot be altered

              with regards to quantity or items.  If an additional order is needed, it will be considered a "new order" and in the end will wind up

              costing you much more than if you had made the initial investment by ordering more on the initial order.  

 

WHEN TO MAIL INVITATIONS

Mail all invitations at least 6-8 weeks prior to your event date so your guests have ample time to make plans to attend.  If you have out of town guests, make sure to send them out at least 8 weeks in advance, and at least 10-12 weeks in advance for out of the country guests.  This will allow your guests adequate time to respond and ensure you will get a reliable head count before your event.

 

It's always best to mail all your invitations at the same time.  Because people talk, the last thing you want is for one guest to receive an invitation two weeks before another.  The person who receives her invitation last might wonder if she was invited as an after thought or because someone else couldn't make it.

 

Sending out Save the Date cards at least 2-12 months prior to mailing your invitations will inform your guests of an impending invitation.

 

RESPONSE CARD TIP

 

If you are including a response card, give your guest a “Secret Number”!

 A little trick that brides and hosts find very helpful…..Some guests may forget to write their names on the response card.  In order to keep track of who responds and who does not, make a list of your guests with a number assigned to each name.  Mark the corresponding number in pencil in the corner (small number) on the back (or in an inconspicuous area) of each response card.  Another option is to use invisible ink and a black light pen to the equation - this way the recipient is certain not to see any evidence of your organization process.  Should you receive a response card back without the persons name on it you will know quickly who has replied by simply turning the card over and comparing the number on the back to the name on your list.  This will save you from a splitting headache trying to read everyone’s fancy and/or illegible handwriting too.

 

ASSEMBLY

     ·          Some invitations will require some assembly on your part.  A detailed assembly guide may be included with your order.

     ·          Please note that most invitations and bows will be shipped with the ribbons flat.  Rest assured that the beautiful result of individually

              tied bows is worth the effort!

     ·          Tissue Paper – A Thing of the Past?

              All wedding invitations were once shipped with small pieces of tissue separating each invitation. This prevented the slow-drying ink

              from smudging.  Before mailing her invitations, the bride removed the tissues as they were merely packing material and served no

              point of etiquette. Through the years, many brides, unaware of the impropriety of sending invitations with protective tissue left in

              use.  As this practice grew, tissued invitations became as proper as non-tissued invitations.

              Today, wedding invitations are properly sent both ways. Since the tissues are meant to prevent smudging, they should be placed

              over the copy on each invitation and enclosure.  If you are sending invitations without tissues, you may be able to ask your local post

              office to hand cancel them. Hand canceling also prevents the postal service from printing their advertising, disguised as part of the

              cancellation mark, on your wedding invitations.

     ·          Get Organized

              Get organized about a month before your desired send-out date.   Allow yourself enough time to have the envelopes addressed and

              for you to assemble. 

     ·          Envelope Stuffing

              Invitations typically come unassembled; however, some vendors may offer a stuffing service at an additional charge. 

              Assembling wedding invitations is really quite simple, albeit time consuming.  All enclosures should be printed in the same method

              and on coordinating papers; traditionally, there is a specific order for assembling invitations for mailing.  Here is the recommended

              stacking order: 

                   ○  Addressing – Address outer envelopes, inner envelopes (if applicable) and the response envelope by hand.  Use calligraphy if

                                                 possible.

                   ○  Invitation –     Place printed side up, so that when guests open the envelope they will see the lettering.

                                                ·    Single-folded invitation – place printed side up (enclosures go on top)

                                                ·    Front Design invitation – fold with design on the outside and the printing on the inside (enclosures go on top)

                                                ·    According, French-fold, Double-fold or Tri-fold – fold with printing on inside (enclosures go inside card)

 

     ·         Protective Tissue - If you are using protective tissue (originally used to prevent smearing), it can be placed on top of the invitation,

             folded edge first.

     ·         Stack all other inserts on top or inside invitation (depending on fold vs. non-fold – see above), in order size (with the largest

              enclosure near the invitation and the smallest on top), usually you start with reception card:

                   ○ Reception card – facing up 

                   ○ Enclosures with accompanying envelopes (like R.S.V.P. / response cards) should be tucked under the flap on the stamped pre-

                      printed envelope (so the triangle covers part of the writing on the card) then placed on the pile with the partially covered writing

                      on the card face up (and consequently, the writing on the front of the envelope face down). 

                   ○ Any other insertions, such as a map or directions, should go in last and in order size (smallest on top)

     ·          Pick up the pile in your right hand.  Pick up the inner envelope in your left hand.  Stuff the pile into the envelope with your first fold of

              the invitation at the *bottom* of the inner envelope, and with the writing on the invitation facing the *back* of the inner envelope.

     ·          Put the inner envelope in your right hand and turn it over so the writing on your inner envelope is facing you.  Stuff the inner

              envelope into the outer envelope with the bottom of the inner envelope to the bottom of the outer envelope and the front of the

              inner envelope facing the *back* of the outer envelope.

              The purpose of this whole elaborate scheme is to ensure that when your invitees receive the invitation, they open the outer

              envelope and immediately encounter the inner envelope with the writing facing them as they withdraw the inner envelope.  Then

              when they flip the inner envelope over and pull out the invitation itself, the envelopes are on top (so they won’t get lost hidden in a

              fold somewhere) and the writing on the invitation will be in the appropriate orientation for them to read without twisting about.

 

     ·          No inner envelope – Pick up the pile in your right hand, print side up.  Pick up the outer envelope in your left hand.  Stuff the pile into

              the envelope with facing the *back* of the outer envelope.  Print side will be facing guest as they open the envelope.

MAILING THE INVITATION

 

     ·          Proper Postage

              Be sure to verify questionable zip codes and bring your assembled invitation ensemble to your local post office and have them

              weight it to determine the proper amount of postage needed just prior to sending them out.  Make sure the post office is not

              planning to increase postage prior to your sending them out.  Also, have a reply card and its envelope weighed as well, to ensure

              that you don’t over-or-underpay for that postage.  Due to weight, dimensions (i.e. square or oversized), paper weight,

              embellishments, and a variety of other postal regulations, it is important to have the post office assess proper postage

              requirements before selecting stamps.  If your invitations are returned for insufficient postage, your envelopes will be ruined and

              redoing them will not only cost you more money, but will interfere with your time frame.  While at the post office, ask the postal

              clerk to show you their beautiful wedding stamps.

 

             Tips:

             If you order a vertical invitation, address the envelopes horizontally to save on additional postage.

             If you are including response cards with your invitations, include stamps on the return envelope to avoid any return delays.

 

     ·          Selecting Stamps

              It is important to have the post office assess proper postage requirements before selecting an attractive postage stamp that will

              compliment your invitation ensemble.  See Proper Postage above.  Ask what’s available at your local post office, or browse through a

              wider variety at the U.S. Postal Service website:  www.usps.com.  Personalized stamps (i.e. photograph, monogram or logo) are

              available online.  Be sure to verify validity of using these stamps with your local post office.

 

     ·          Mailing the Save the Date Cards

              Save the Date cards are typically sent out 4 to 6 months before your wedding date to notify your guests that you are getting married,

              especially if it is during a holiday weekend or if they need to travel.  However, you may send as early as 12 months before.

 

     ·          Mailing the Invitations

              Mail your invitations at least six to eight weeks in advance of your event so that your guests have ample time to make plans to

              attend.  It is recommended to send them at least eight weeks in advance for out of town guests and at least ten to twelve weeks in

              advance for out of the country guests.  This will allow your guests adequate time to respond and ensuring that you will get a reliable

              head count a week or two before the event.

 

              Tip:

              It’s always best to mail all of your wedding invitations at the same time.  Because people talk, the last thing you want is for one guest

              to receive an invitation two weeks before another.  The person who receives her invitation last might wonder if she was invited as

               an after thought or because someone else couldn’t make it. 

 

              Also, your post office is less likely to lose an invitation if they’re received together in a group rather than bits and pieces.

 

     ·          Hand-Canceling

              You can take your invitations to the post office and request that they be hand-canceled.  Machines print bar codes on the envelopes,

              but hand-canceling—just marking each stamp – keeps invitations neat and prevents damage that machines can cause.  Many postal

              branches have eliminated this service in recent years.  Please consult with your post office.

 

PHOTO TIPS

If you are ording photo invitations, please refer to the following photo tips.

 

        ·          To Get Started:

              ○ If you are using a digital camera, please turn the date stamp OFF.

              ○ If you are using a digital camera, please make sure the camera is set to its highest resolution. 

 

 ·        Lighting:

                     ○ Natural light is best.  Try to take the photo during peak daylight hours.

                     ○ If you are using a flash, stay in the flash range.  Pictures taken out of flash range will be too dark.  If you do not know your

                        camera’s flash range, then take the picture no further than five feet away.

 

          ·          Picture Backgrounds:

                       ○ Backgrounds solid in color are best.  Patterns can take away from features and be distracting.

                       ○ Black or white fabric that is not sheer and does not have shimmer and using natural lighting creates a beautiful shot!

                       ○ Capturing the moment, instead of posing, makes great photos.

                       ○ Specific aspects such as a baby’s little hands, feat, ears, etc. are very sweet! 

 

·          Taking the Picture:

              ○ Stand fairly close, but not too close, above the object, or the picture could be out of focus.

              ○ If the picture is of people, the subjects may or may not want to look directly at the camera.

              ○ Try several different angles.

              ○ You can take several delayed shots of the same position, allows for movement and expression changes.

              ○ If you are taking a picture of a baby, focus on the baby in the picture; your goal is to fill the picture area with your baby’s body.

 

·          Sending the Finished Pictures:

              ○ When using a scanner, please clean the scanner top first.  Any dust on the scanner will pick up on the picture that you send. 

                  Scan the pictures at 600 dpi, in color, for the best resolution/type of picture.

              ○ The file sizes of the pictures should be large.  Try sending only 1-3 pictures per e-mail to prevent the e-mail system from

                  shrinking the pictures.  Attach the file to your order or e-mail photos to orders@rsvps4u.com.

              ○ Please send the pictures in natural color.  In some cases, we may be able to change them to black & white or sepia.